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Choosing The Right Transcription Company – What To Look For
Today’s medical transcription companies offer a wide range of services and options for healthcare organizations of all sizes, and many can tailor a package to suit your primary business needs. With advancing technologies and speedy reporting options, a transcription company can help you manage all doctor dictations, and medical billing and coding procedures.
Many transcription companies work with well trained medical transcriptionists who are certified by national accrediting agencies; this means all the work you receive is compliant with HIPAA regulations, and is also submitted with the highest standards. Still, choosing the right transcription company to work with can be challenging; here are just a few of the key attributes and questions to ask during your search:
1.Does the transcription company offer secure e-reporting? E-reporting is becoming more common today as more companies turn to innovative web-based reporting platforms to capture and transmit data. E-reporting makes it easy for anyone in your healthcare organization to review data, and everything can be indexed and sorted by patient name or ID number for easy retrieval.
2.Will having data transcription outsourced save me time and money? Learning about the rates and services available to you can make choosing the right transcription provider much more easy. Outsourced transcription services are usually much more cost-effective than having an on-site employee manage all medical billing, coding, and transcription work. Companies can offer very competitive rates without compromising on quality reporting.
3.Can doctors dictate over web-based phones, landlines, or a digital hand recorder? Today’s innovative data transcription platforms make it easy for transcriptionists to capture critical information from different sources. This helps both the doctor and the transcriptionist increase the speed of each report, and doctors within your organization may have more freedom for their dictations.
4.How quickly will you receive your reports? Fast turnaround times may also increase workflow and can help improve any workplace inefficiencies. When you can obtain consistent and accurate reports on a regular basis, you can move other projects along at a faster rate.
5.Is all work guaranteed to be HIPAA compliant? HIPAA compliance is always a top priority, and reliable transcription companies and service providers will be able to ensure that their work is checked for accuracy an compliance every step of the way.
6.How easy is it to retrieve patient information and documents? Many of today’s reporting platforms make allow doctors and other healthcare professionals an opportunity to receive data and reports through e-reporting systems, extra reports directly from a secure database, or continue to receive printed versions via regular mail or faxing.
7.Where are all documents stored? Who is responsible for document security? Secure encryption technology is essential for HIPAA compliance and general internet and computer security. A reliable transcription company will invest the resources to ensure that all documentation is encrypted and stored safely within a secure database or server.
Choosing the right transcription company may take some time, but knowing what to look for is the first step in the process. Medical transcription companies that offer all of the above key services and benefits can help you improve workflow and organizational efficiency with timely reports, accurate information, and compliance with HIPAA regulation to protect your data.
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